Contract Management Specialist III

Position Information

Position Information

Posting Title Contract Management Specialist III
Job Requisition Number COA077821
Position Number 104108
Job Type Full-Time
Division Name ARR Finance
Minimum Qualifications

  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field.

  • Experience may substitute for education up to the maximum of four (4) years.

  • A Master’s Degree may substitute for required experience up to two (2) years

Licenses or Certifications:

  • None

Notes to Applicants

This position will be working with Contract Compliance team. They will be a subject matter expert for the contract compliance and purchasing section and department customers. This position will monitor contracts, coordinate renewals and amendments, process purchase order and payment requests and solicit and award informal bids, and conduct monthly audits on current contracts. The top candidate for this position is expected to be familiar with applicable policies and laws and to have experience ensuring contract compliance. Additionally, the successful candidate will have strong analytical, problem-solving, and organizational skills.

A competency assessment may be required to verify your skill set.

This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.

A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Your application should reflect your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). The responses to the supplemental questions inquiring about experience should be reflected on your application.

Driving on City business: This position must travel between various locations as part of the regular job duties and individual may be required to drive own personal vehicle or City vehicle. A driving record verification will be conducted. Applicants for positions for which City driving is an essential function must meet the standards of the program: age 18 or older, current applicable driver’s license, and proof of insurability. A check will be made of moving violations and points assessed on Driver Record Evaluation (DRE) based on Department of Public Safety (DPS) Driver Record Report. This position falls under the COA safe driver program requirements. Go to the Driver Safety Program for more information: Click Here To View Driver Safety Program

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

NOTE: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite – including parking lot or in any personal vehicle located on the premises.

Pay Range

$23.44 – $29.80


Monday – Friday 8:00 a.m. – 5:00 p.m.
Hours may vary due to operational needs. Some nights and weekends may be required.

Job Close Date
Type of Posting External
Department Austin Resource Recovery
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 1520 Rutherford Lane Bldg 1, Austin, Texas 78754
Preferred Qualifications

Experience in contract management and procurement

Experience with a municipality or governmental entity.

Current Texas Driver license or ability to acquire before date of hire

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Prepares for bids process by gathering and coordinating contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on contract bid; recommending and preparing effective supplemental terms and conditions, and drafting purchase documents for bid. May also perform spot buying off existing contracts (per Central Purchasing policy limitations).

  2. Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.

  3. Develops and manages requirements for complex contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract’s dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.

  4. Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison to explain performance evaluations and obtain feedback, and reporting and resolving complex contractual issues.

  5. Prepares and/or develops reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.

  6. Manages supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.

  7. Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.

  8. Conducts site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.

  9. Develops requirements for new contracts by researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.

  10. Researches and responds to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.


Responsibilities- Supervision and/or Leadership Exercised:

  • May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of contract law, contracting practices, regulations, policies and techniques.

  • Knowledge of contract development, contract language, terms, conditions, etc.

  • Knowledge of Federal, State and Local laws.

  • Knowledge of city practice, policy and procedures.

  • Skill in oral and written communication.

  • Skill in handling multiple tasks and prioritizing.

  • Skill in using computers and related software applications.

  • Skill in data analysis and problem solving.

  • Skill in planning and organizing.

  • Ability to evaluate contract agreements.

  • Ability to write specific terms or conditions for contracts.

  • Ability to enforce contractual obligations.

  • Ability to evaluate contractor performance

  • Ability to resolve complex problems.

  • Ability to leading a work group.

  • Ability to work with frequent interruptions and changes in priorities.

  • Ability to establish and maintain good working relationships with other City employees and the public.

Does this job require a criminal background investigation? This position requires a criminal background investigation

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * The Contract Management Specialist III position requires Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, plus four years of experience in a related field. Experience may substitute for education up to the maximum of four (4) years. A Master’s Degree may substitute for required experience up to two (2) years Do you meet these qualifications?
    • Yes
    • No
  2. * Describe in detail how you meet the minimum qualifications of this position. Please detail how you meet the educational requirements, account for the years of related contract experience, and explain any substitutions of education for experience (if applicable).

    (Open Ended Question)

  3. * If identified as a top candidate, do you agree to a criminal background check (CBI)?
    • Yes
    • No
  4. * Describe your experience working with a municipality or governmental entity.

    (Open Ended Question)

  5. * Do you have a valid Texas Driver License or the ability to acquire one by hire date?
    • Yes
    • No
  6. * Describe any experience you have with contract management and contract compliance including monitoring performance, addressing vendor non-compliance, interpreting terms and conditions, and providing recommendations for renewal or termination. If this does not apply to you, please put “N/A.”

    (Open Ended Question)

Optional & Required Documents

Required Documents
Optional Documents