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Utility Logistics and Planning Coordinator

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Position Information

Position Information

Posting Title Utility Logistics and Planning Coordinator
Job Requisition Number COA077879
Position Number 104773
Job Type Full-Time
Division Name Walnut Creek Wwtp
Minimum Qualifications

Associate's degree in a related field, plus two years of experience related to logistics or material management.
One year of additional relevant work experience may substitute for the required degree with a maximum substitution of two years.
Licenses or Certifications:

Notes to Applicants

Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more – click HERE for more information.

When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position.

Please detail on the application any previous employment that you wish to be considered as part of your qualifications. Provide each job title and employment dates for all jobs included on the application. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment and computer software used.

A résumé and cover letter may be submitted, but will not substitute for a complete employment application.

If you are selected to interview:

  • Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.
  • Your skill level in Microsoft Office and Purchasing Fundamentals will be assessed, with a required minimum passing score of 70%.
If you are selected as a top candidate:
  • Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

This position requires the ability to perform tasks that involve bending, lifting, walking, carrying, and using a force equal to lifting up to fifty (50) pounds, with or without accommodations.

Pre-Employment Testing Requirements: Selected candidate will be required to complete and pass a physical exam and Functional (FC) strength/agility test (with or without accommodations) to be considered for this position.

Effective October 1, 2014, all Austin Water Utility worksite locations are tobacco-free. The use of tobacco products and/or e-cigarettes are not permitted on any AWU worksite – including construction sites, parking lot, garage or in any personal vehicle located on the premises.

Pay Range

$19.36 – $24.59 per hour


Monday – Friday 7:00 AM – 3:30 PM

Job Close Date
Type of Posting External
Department Austin Water Utility
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Technical
Location Walnut Creek Wwtp, 7113 East MLK Blvd, Austin, TX 78724
Preferred Qualifications
  • Experience with purchasing and using purchasing software such as AIMS
  • Experience working with Computerized Maintenance Management Systems such as INFOR
  • Experience with contract monitoring
  • Experience with budgeting and using budgeting software such as eCombs
  • Experience monitoring and tracking inventory
  • Intermediate experience with Microsoft office including Word, Excel, and Outlook
  • Valid Texas Class C Driver License
  • Experience in an environment/industry similar to water utility
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Collaborates with operations and maintenance supervisors to ensure timely planning of infrastructure improvement and heavy maintenance projects through scheduled allocation of material, supplies, equipment, tools and other resources needed by work crews.  Forecasts material/supplies/equipment needed in advance of projects. 
2. Ensures optimal inventory of important material and supplies by researching and resolving discrepancies, recommending remedial actions to manage inventory levels, and disbursement of inventory.  Initiates reconciliation of stock and ensure product adjustments are properly applied. 
3. Identifies, locates, obtains and arranges for delivery of requested material and supplies. Receives, sorts, logs, and distributes all incoming material and supplies.
4. Monitors and updates stock item forecasts, minimum and maximum stock levels for commonly used material/supplies. 
5. Contribute to the annual budget process for treatment plants/field operations divisions by providing data and insight into patterns of how and when materials / supplies / equipment are utilized.
6. Coordinates with Departmental Purchasing Group in developing requests for bid/requests for proposal, procurement of material.  Coordinate with vendors and Departmental Purchasing Group to ensure timely arrival of material within allotted budget.
7. Maintains, updates, audits inventory control and work order databases.  Reconciles database through ensuring purchases are accurately reflected.
8. Makes adjustments to inventory control and work order databases by adjusting inventory control parameters, adding, changing, and removing stock item data
9. Generates reports for inventory reconciliation, budget planning, preventive maintenance schedules.
Responsibilities- Supervision and/or Leadership Exercised:

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of commodities and assets related to treatment plant or utility field operations
• Knowledge of purchasing/procurement methods and procedures
• Knowledge of inventory control methodology
• Knowledge of relational databases for data entry, data queries, and generating reports
• Ability to work as an individual contributor with limited oversight

Does this job require a criminal background investigation? This position requires a criminal background investigation

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee’s full name.

    (Open Ended Question)

  2. * This position requires an Associate's degree in a related field, plus two years of experience related to logistics or material management. One year of additional relevant work experience may substitute for the required degree with a maximum substitution of two years. Do you meet the minimum qualifications for this position
    • Yes
    • No
  3. * If identified as a top candidate, do you agree to a criminal background check (CBI)?
    • Yes
    • No
  4. * This position may require that you be able to perform moderate physical tasks that involve bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds or more with or without accommodations. Will you be able to perform these tasks with or without accommodations?
    • Yes
    • No
  5. * How much experience do you have purchasing equipment, materials, supplies and/or services?
    • No experience
    • Less than a year
    • 1 to 2 years
    • 2 to 3 years
    • More than 3 years
  6. * Describe your experience purchasing equipment, materials and services using formal and/or informal solicitations methods.

    (Open Ended Question)

  7. * Do you have experience in developing and procuring projects through a Request for Proposals (RFP's)?
    • Yes
    • No
  8. * Describe your experience developing and procuring projects through a Request for Proposals (RFP) process and your experience writing contracts, including Scopes of Work/Specifications.

    (Open Ended Question)

  9. * Which of the following describes your experience in the use of a computerized maintenance management system (CMMS- i.e., Hansen, Maximo, Infor EAM) for asset management, workload management or operational readiness?
    • None
    • Less than 2 years
    • 2 to 5 years
    • 5 to 10 years
    • More than 10 years
  10. * Describe your experience using an enterprise asset management or computerized maintenance management system such as the City of Austin's Hansen or InforEAM system, SAP or Maximo. Include the system name(s).

    (Open Ended Question)

  11. * How many years of experience do you have writing contracts, including Scopes of Work/Specifications?
    • None
    • Less than 2 years
    • 2 - 5 years
    • 5 - 10 years
    • More than 10 years
  12. * Describe your experience writing specifications and managing contracts. Provide examples of contracts that you've managed.

    (Open Ended Question)

  13. * Do you have experience in working with and monitoring budgets, tracking expenditures, personnel and materials, and/or purchasing materials to complete work orders?
    • Yes
    • No
  14. * As related to the position, describe your experience monitoring program budgets and tracking trends.

    (Open Ended Question)

  15. * Please describe your experience and proficiency level with the City of Austin E-COMBS system. If you have not used this system, please describe your experience using other budget management software.

    (Open Ended Question)

  16. * How many years of logistics, inventory management and warehousing experience do you have?
    • 0 to 1 years
    • 1 to 3 years
    • 3 to 5 years
    • 5 years or more
  17. * How many years of experience do you have using an automated inventory management system, and/or inventory management software?
    • Less than 1 year
    • 1 to less than 2 years
    • 2 to less than 3 years
    • 3 to less than 4 years
    • 4 or more years
    • None
  18. * Please describe your experience with inventory management.

    (Open Ended Question)

  19. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?
    • No experience
    • Basic: create/edit simple documents, spreadsheets, & emails
    • Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
    • Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another
  20. * Do you have a valid Texas Driver License or the ability to acquire one by hire date?
    • Yes
    • No

Optional & Required Documents

Required Documents
Optional Documents
  1. Cover Letter
  2. Resume