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Project Coordinator - Active Transportation

Position Information

Position Information

Posting Title Project Coordinator - Active Transportation
Job Requisition Number COA077567
Position Number 116685
Job Type Full-Time
Division Name Austin Transportation
Minimum Qualifications
  • Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work.
  • Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:
  • May require a valid Texas drivers license.



Notes to Applicants

Project Coordinator with Austin Transportation Department, will assist with the implementation of the Imagine Austin Comprehensive Plan by supporting the implementation of bicycle, pedestrian, safe routes to school, and transit priority projects within the Active Transportation and Street Design Division. This division is responsible for the development and implementation of a diverse array of multimodal mobility and safety projects, largely quick build projects with occasional larger traditional capital projects. A significant portion of projects will be funded by the 2016 Mobility Bond.

Position will coordinate implementation of projects scoped and publically vetted by the Division’s project designers. This will also include coordinating public facing project communication, activation of projects, and before / after reporting and evaluation. This position will be part of a two-person team to coordinate delivery for a large volume of projects prepared by the Street Design Team.

These projects will be to create on-street facilities (protected and conventional bicycle lanes, median refuge islands, pedestrian friendly geometry, transit queue jumps, rain gardens, etc.) with a focus on innovative design in a largely in retrofit environment.

This position will be responsible for coordinating between multiple flexible contracts necessary to implement projects including construction contracts for resurfacing, concrete, markings, bolt down devices, and traffic signals. Other flexible contracts will be coordinated to support project development and evaluation including data collection, photography, and research / report development. This position will be responsible for ensuring that all necessary contracts are available and coordinated to the timeline of the project. This position will need to be able to interpret design drawings, understand contract resources necessary to implement, communicate design intent, and inspect for proper installation.

The ideal candidate would have strong organizational, communication, data management skills enabling the candidate to track and execute on a complex and interrelated array of deadline oriented tasks. The candidate will need to be able to clearly and effective communicate with internal, external, and public stakeholders.

Pay Range

$27.34 – $35.41

Hours

M-F, flexible, 40 hours per week. Will include weekends and evening work on occasion.

Job Close Date
01/28/2018
Type of Posting External
Department Austin Transportation
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 3701 Lake Austin Blvd., Austin, TX 78703
Preferred Qualifications

The ideal candidate will bring the following preferred qualifications:

  • Experience and interest in the design and/or implementation of bicycle, pedestrian, safe routes to school, and transit priority and more generally, multimodal transportation infrastructure.
  • Familiarity with the state of the practice including the NACTO Urban Street Design Guide, Urban Bikeway Design Guide, Transit Street Design Guide; the AASHTO Guide for the Development of Bicycle Facilities and Guide for the Planning, Design, and Operation of Pedestrian Facilities; and relevant City / Capital Metro planning documents.
  • Strong project/program coordination and management skills
  • Experience coordinating project implementation using multiple flexible contracts in a deadline driven environment.
  • Experience coordinating public facing project communication, activation of projects, and before-after reporting and evaluation.
  • Ability to interpret design drawings, translate design intent, and inspect for proper installation.
  • Ability to manage project data and databases.
  • Excellent communication, team working and problem-solving skills.
  • Ability to support project communication and expectation management for internal and external stakeholders.
  • Excellent communication skills written and verbal, ability to effectively communicate with internal and external stakeholders
  • Excellent computer skills in Access, Word, Excel, PowerPoint, Outlook; etc.
  • Experience with Data Management, specifically with Microsoft Access Databases
  • Experience using Geographic Information Systems, specifically ArcMap

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

  1. Communicates project and/or program information to internal and external customers
  2. Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  3. Assists in the development of short/long range plans on projects or work on routine projects whereby techniques used are well known and present no unusual engineering problems.
  4. Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  5. Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  6. Coordinates development/reviews construction or engineering related contracts, contract documents and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  7. Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  8. Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  9. Develops, maintains, and improves City of Austin design and construction standards.
  10. Provides technical advice and assistance

Responsibilities- Supervision and/or Leadership Exercised:
  • May provide leadership, work assignments, evaluation, training, and guidance to others

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques
  • Knowledge of project accounting, architectural and construction methods and the principles, methods and practices of project management.
  • Knowledge of laws, rules, regulations and codes associated with project assignment
  • Knowledge of budget policies and principles
  • Knowledge of contract management principles, methods, and practices
  • Skill in adapting, interpreting and applying guidelines and standards
  • Skill in establishing and maintaining positive relationships with internal and external customers.
  • Skill in using available software packages.
  • Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  • Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  • Ability to communicate in oral or written format to a variety of audiences

Does this job require a criminal background investigation? This position does not require a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * This position requires Graduation from an accredited four-year college or university with major course work in a field related to engineering, planning, architecture or related field plus three (3) years of experience in construction, engineering, architecture or related work. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?
    • Yes
    • No
  2. * Do you have experience in developing policy and programs to improve conditions for walking and bicycling through bicycle and pedestrian planning, design, education and encouragement programs.
    • Extensive in a large city
    • Extensive in a mid-size to small city/township
    • Similar experience in the field
    • Familiar
    • None
  3. * Do you have experience with any/all of the following: NACTO Street Design Guide; NACTO Transit Street Design Guide; AASHTO Guide for the Development of Bicycle Facilities; AASHTO Guide for the Planning, Design, and Operation of Pedestrian Facilities; the City of Austin Bicycle Master Plan, and City of Austin Sidewalk Master Plan.
    • Yes with all
    • Yes with more than half
    • Yes with 2 - 3
    • Yes with 1
    • Familar with most all
    • Familar with some
    • No
  4. * Do you have experience with the implementation of the Imagine Austin Comprehensive Plan or similar projects to support the implementation of bicycle, pedestrian, safe routes to school, and transit priority projects?
    • Yes, direct experience
    • Similar experience
    • Familiar
    • None of the above
  5. * Which of the following best describes your proficiency using ESRI ArcMap?
    • No experience
    • Basic
    • Intermediate
    • Advanced
  6. * Do you have experience in the design and/or implementation of bicycle, pedestrian, safe routes to school, and transit priority and more generally, multimodal transportation infrastructure.
    • Yes, in the design and implementation of all listed items
    • Yes in design and implementation of most listed
    • Design only
    • Implementation only
    • None of the above
  7. * Select the skill level that best describes your computer proficiency.
    • Basic: Create simple documents and retrieve my emails
    • Intermediate: Create/edit documents and spreadsheets to retrieve, edit and reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
    • Advanced: Create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; import data from one document to another, etc.
    • No computer skills
  8. * Based on the duties required to perform this position, briefly summarize your skills that you bring to the position.

    (Open Ended Question)

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents