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Procurement Specialist II (Capital Contracting Office)

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Position Information

Position Information

Posting Title Procurement Specialist II (Capital Contracting Office)
Job Requisition Number COA077216
Position Number 101258
Job Type Full-Time
Division Name Contract Procurement
Minimum Qualifications

  • Graduation from an accredited four-year college or university with a degree in Business or Public Administration, or related field and two (2) years of work experience in a related field.

  • Four (4) years of applicable work experience may be substituted in place of minimum education requirement.


Licenses or Certifications:

  • None




Notes to Applicants

This position will serve as a member of the Alternative Delivery Team in the Capital Contracting Office. The Alternative Delivery Team provides support and guidance on the use of the City’s alternative project delivery method procurements such as Competitive Sealed Proposals, Design-Build, Construction Manager-at-Risk, and Job Order Contracting.

When completing the City of Austin employment application:

*Please be sure to include on the application all previous employment that you wish to be considered as part of your qualifications related to the position for which you are applying.

*A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.

*A current résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers.

*A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

*When completing the City of Austin employment application, any gaps in employment must have an explanation and dates of unemployment. Work experience listed must include month, year and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered.

If you are selected to interview:

*Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference

*This position will require a pre-employment Criminal Background Investigation (CBI).

*If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate and/or graduate degrees, will be required.

*Candidates may be required to complete a skills assessment.

*This position may require occasional driving. If selected, the top candidate must comply with the City of Austin Safe Driver Policy.

*Each individual who submits an Application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

Pay Range

$23.44 – $29.80 per hour

Hours

Monday – Friday 8-5
Alternative work schedules are available based on business need.

Job Close Date
10/20/2017
Type of Posting External
Department Financial Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location One Texas Center - 505 Barton Springs Rd. Austin, TX 78704
Preferred Qualifications
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


  1. Performs source selection and contract formation services including informal solicitations, e.g., Request for Quotations (RFQ); issuing purchase orders and single transaction contracts under the State’s formal threshold; participating under cooperative contracts; performing limited formal solicitations above the formal threshold, e.g. Invitation for Bids (IFB); as well as supporting senior staff in the performance of other formal source selection methods.

  2. Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; as well as contract administration services for assigned contracts.

  3. Performs advisory and technical support services to assigned department customers, current and prospective contractors and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; limited formal source selection processes; master agreements; order monitoring; participating under cooperative contracts; contract management; contract administration; and category management.

  4. May perform limited buying services including purchases using a procurement card; issuing delivery orders for non-competitive releases under existing master agreements; issuing purchase orders for non-competitive buys under the State’s informal threshold.

  5. May support senior staff in category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories.


 


Responsibilities- Supervision and/or Leadership Exercised:

  • None

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.


  • Knowledge of public purchasing practices and techniques.

  • Knowledge of applicable procurement statutes, ordinances and codes.

  • Knowledge of accounting and budgeting process as it relates to purchasing transactions.

  • Knowledge of contract law, terms and conditions.

  • Skill in buying procedures, purchase orders, delivery orders and the use of purchasing cards.

  • Skill in informal and limited formal source selection processes including price competition

  • Skill in contract management and contract administration processes.

  • Skill in computes applications including spreadsheets, databases and word processing software.

  • Skill in establishing and maintaining good working relationships with other city employees and the public.

  • Skill in effective oral and written communication.

  • Skill in exercising good judgment, tact and diplomacy.

  • Skill in using automated purchasing systems.

  • Ability to resolve routine and limited formal contract disputes.

Does this job require a criminal background investigation? This position requires a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * The minimum qualifications for the Procurement Specialist II position requires: Graduation with a Bachelor's degree from an accredited college or university with a degree in Business or Public Administration, or related field and two (2) years of work experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Do you meet the minimum qualifications for this position?
    • Yes
    • No
  2. * Are you a current City of Austin employee?
    • Yes
    • No
  3. * Do you have a valid Texas Driver License or the ability to acquire one by hire date?
    • Yes
    • No
  4. * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents