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Administrative Associate (Timekeeper - 30 hrs Per Week)

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Position Information

Position Information

Posting Title Administrative Associate (Timekeeper - 30 hrs Per Week)
Job Requisition Number COA077212
Position Number 113236
Job Type Part-Time
Division Name Conley-Guerrero Senior Activit
Minimum Qualifications

Graduation from high school or equivalent, plus one (1) year of experience in general clerical/secretarial experience.

Any combination of education and/or work experience will substitute for minimum qualifications.


Licenses or Certifications:
None.


Notes to Applicants

The Parque Zaragoza Recreation Center offers programs which focus on cultural and athletic activities for youth, adult sports and leisure activities, teen activities, Totally Cool Totally Art and special events.

The purpose of the position is to serve as a front desk receptionist in providing information and assistance to the recreation center visitors.

Other relevant duties include:

  • Assist Recreation Program Supervisor with administrative tasks.
  • Serve as one of the Community Programs timekeepers; and act as a point of contact in completing timekeeping/payroll for Program employees.
  • Process registration for programs and events.
  • Handle and process payments of programs to include daily accounting and deposit transactions and generate reports of data collection and payments.


Physical Requirements:
  • Tasks involve bending, lifting, walking, carrying or using a force equal to lifting up to fifty (50) pounds.
  • Must be physically and mentally able to communicate, respond and work with participant’s needs and safety issues.


Driving Record and other Certifications:
  • If selected as a top candidate, a Texas Class C Driver’s License or have the ability to acquire one by the date of hire will be required.
  • Must have CPR/AED and First Aid certifications within thirty (30) days of hire date.


Resume and Cover Letter are required, but will not be accepted in lieu of a complete online Employment Application.

  • Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting.
  • Detailed, complete Employment Application (employment dates must include month and year) will be used to determine salary if the applicant is the top candidate that is selected for this position.
  • Applicants must include on their Employment Application all experience (work and/or volunteer) related to this job posting – up to 10 yrs or more.
  • Verification of employment history dates on resume should match online Employment Application.
  • The Application is an official document; incomplete applications will not be considered (e.g., “See Resume”).
  • Responses to the supplemental questions are used for initial screening only.
  • Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference.

Pay Range

$13.75 – $16.77 per hour

Hours

Variable – 30 hrs. per week

  • Monday – Friday (9am – 6pm)
  • May be required to work during special events outside the normal hours for programming and center needs.
  • May be required to work during special events, evenings, weekends & holidays.
Job Close Date
10/18/2017
Type of Posting External
Department Parks & Recreation
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Clerical
Location Parque Zaragoza Recreation Center - 2608 Gonzales St.
Preferred Qualifications

Preferred Experience in the following:

  • One (1) or more years’ experience working in a recreational center or similar setting, responding to public inquiries; providing general center information ; and assisting and directing visitors.
  • Two (2) or more years’ experience in general clerical/secretarial or administrative work in composition and editing of correspondence; preparing and reviewing documents with attention to detail in a timely manner; and maintaining office files.
  • Six (6) months or more experience with timekeeping.
  • Six (6) months or more experience with financial documentation and cash handling.
  • One (1) or more year experience answering multi-phone system, including receiving, directing and relaying telephone messages and fax messages.
  • Bilingual in English/Spanish, or English/other language.
  • Proficiency in Microsoft Office to include Word, Excel and Outlook.
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1.Greet visitors
2.Answer multi-line telephones
3.Direct customers
4.Contact vendors & solicit bids
5.Sort, deliver & pick-up of mail and funds collected
6.Maintain, record, enter, research, and retrieve data
7.Type letters, memos, forms, etc.
8.File administrative documents
9.Verify accuracy, completeness, and reconcile data
10.Order & issue various office supplies and materials
Responsibilities- Supervision and/or Leadership Exercised:
None.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of applicable processes, techniques, and methods.
Knowledge of city practice, policy, and procedures.
Skill in handling conflict and uncertain situations.
Skill in handling multiple tasks and prioritizing.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Ability to establish and maintain effective communication and working relationships with city employees and the public.
Ability to work with frequent interruptions and changes in priorities.

Does this job require a criminal background investigation? This position requires a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * This position requires graduation from high school or equivalent, plus one (1) year of experience in general clerical/secretarial experience. Any combination of education and/or work experience will substitute for minimum qualifications. Do you meet this minimum requirement?
    • Yes
    • No
  2. * Are you currently a City of Austin Parks and Recreation employee in a regular (benefits eligible) budgeted position (not temporary or seasonal)?
    • Yes
    • No
  3. * As related to this position, do you have experience working in a recreational center or similar setting? If yes, how many years and describe that experience? If none, please enter “N/A”.

    (Open Ended Question)

  4. * Do you have experience with general clerical/secretarial or administrative work? If yes, how many years and describe your experience as in which position on your Application (Employment Record) you gained this experience. If none, please enter “N/A”.

    (Open Ended Question)

  5. * As related to this position, do you have experience with payroll systems to input employee timekeeping data? If yes, how many years and describe that experience? If none, please enter “N/A”.

    (Open Ended Question)

  6. * This position will handle financial tasks such as payroll reports, cash reports, financial reconciliations, purchasing requests, and other record keeping. Please describe how many years and your experience with these types of financial tasks? If none, please enter “N/A”.

    (Open Ended Question)

  7. * Do you have experience answering multi-phone system, including receiving, directing and relaying telephone messages and fax messages? If yes, how many years and describe your experience as in which position on your Application (Employment Record) you gained this experience. If none, please enter “N/A”.

    (Open Ended Question)

  8. * Are you bilingual in English/Spanish or English/other language?
    • Fluent in two or more languages - read, write, speak
    • Bilingual and able to speak in a second language
    • Bilingual and understand if someone is speaking to me in a second language
    • None of the above
  9. * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?
    • No experience
    • Basic: create/edit simple documents, spreadsheets, & emails
    • Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
    • Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another
  10. * Do you have a valid Texas Class C driver’s license or the ability to acquire by hire date?
    • Yes
    • No
  11. * If selected as a top candidate, do you agree to a criminal background investigation?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents