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Archivist III - Media Archivist

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Position Information

Position Information

Posting Title Archivist III - Media Archivist
Job Requisition Number COA077104
Position Number 102275
Job Type Full-Time
Division Name Austin History Center
Minimum Qualifications

• Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration, plus three (3) years professional experience as an archivist or related position, one (1) of which was in a lead/supervisory capacity
• Master’s degree in History/Public History with coursework in archival administration, or a Master’s degree in a related field, may substitute for the required Master’s degree in Library or Information Science
Licenses or Certifications:
May require a valid operator’s license and the use of a personal vehicle.


Notes to Applicants

This particular position heads the AHC’s Media Archives unit, which is responsible for managing collections and supervising staff working with photograph, film, audio, video and digital archival resources.

Applicants should submit a sample finding aid with their application.

A detailed and complete job application is REQUIRED and helps us to better evaluate your qualifications. In completing your job application, please be sure to provide a COMPLETE employment history regarding any relevant experience that you wish for us to consider. This information will also be used to determine salary in the event that you are selected for this position. NOTE: A cover letter and/or resume will NOT substitute for an incomplete job application.

Pay Range

$23.44 – $29.80
Commensurate

Hours

Generally Monday-Friday, 9-6, with some alternating weekends.

Job Close Date
10/03/2017
Type of Posting External
Department Library
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location Austin History Center, 810 Guadalupe, Austin TX 78701
Preferred Qualifications
  • Demonstrated experience working with large photographic archives, including knowledge of photographic preservation techniques.
  • Experience in and knowledge of digital imaging issues, including standards and best practices for scanning, metadata creation, and digital preservation.
  • Knowledge of digital archives and issues and best practices around processing and preservation of digital records.
  • Knowledge of copyright and licensing issues in regards to archival photograph collections.
  • Knowledge of motion picture film, video and audio issues and practices in archives.
  • Certified Archivist.
  • Familiarity with Dublin Core, EAD, and DACS.
  • Knowledge of and interest in Austin/Travis County/Texas history.
Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Manages staff, operations and budget of the assigned unit
2. Serves on management team and as Division Manager in his/her absence
3. Organizes, processes, catalogs, and conserves archival collections and materials
4. Assists with the acquisition of collections and interacts with potential donors of new collections
5. Appraises new collections for legal, historical or administrative significance or value
6. Describes and catalogs archives and other special collections according to current archival standards (EAD, DACS, etc.) and coordinates the development of an organizational structure for ongoing records
7. Creates and compiles finding aids, reference guides, articles, statistics and reports.
8. Provides archival reference and research services
9. Prepares grant applications to various grantors (state, federal, private foundation, other) to fund special projects in the assigned unit. Staff at this level are called on to prepare grant applications to fund specific goals in their areas, such as digitizing photos and collections, preservation work, planning studies, etc.
10. Drafts and explains policies and procedures to the public and staff  to ensure that professionally accepted standards for the use of special collections and archives are met
11. Identifies and develops requests for staff, space, financial and other resources needed to carry out the unit’s work
12. Coordinates and conducts meetings, training and public programs
13. Assists in planning and curating exhibits
14. Investigates and resolves complaints involving staff and public
Responsibilities- Supervision and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of Encoded Archival Description
Knowledge of archival standards issues, practices, and trends.
Knowledge of management and supervisory principles and practices
Knowledge of reference tools and procedures.
Knowledge of digital imaging issues and trends, especially in regards to archival practice.
Knowledge of electronic records management and preservation.
Skill in oral and written communication including presentation.
Skill in using computers, related software and desktop applications.
Skill in prioritizing work assignments.
Skill in establishing and maintaining effective relationships with employees and the public.
Ability to use and apply standards for archival description, cataloging, and networked resource sharing for archival objects and descriptions.
Ability to appraise records for archival and/or historical significance.
Ability to analyze project requirements and prepare work estimates.
Ability to organize and prioritize tasks to meet deadlines and manage multiple projects concurrently.

Does this job require a criminal background investigation? This position requires a criminal background investigation
EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * This position requires a Master’s degree in Library or Information Science, or related to the assigned program from an ALA accredited university, with specialization in archival enterprise and/or administration, plus three (3) years professional experience as an archivist or related position, one (1) of which was in a lead/supervisory capacity Note: a Master’s degree in History/Public History with coursework in archival administration, or a Master’s degree in a related field, may substitute for the required Master’s degree in Library or Information Science. Do you meet these minimum qualifications?
    • Yes
    • No
  2. * Select the type of degree and experience that you currently hold?
    • Master's in Library/Information Science, with coursework in archives
    • Master's in Library/Information Science, but no coursework in archives
    • Master's in History/Public History, with coursework in archives
    • Master's in History/Public History, but no coursework in archives
    • Master's in a related field, with coursework in archives
    • Master's in a related field, but no coursework in archives
    • Master's degree, but in an unrelated field
    • No Master's degree
  3. If your Master's degree is not an MLS or Public History degree, please describe how it relates to the position.

    (Open Ended Question)

  4. * How many years of experience do you have as a professional archivist or librarian? Professional is defined as employment after obtaining your graduate degree.
    • 0 years - less than 3 years
    • 3 years - 5 years
    • 5 years - 7 years
    • 7 years - 10 years
    • More than 10 years
  5. * How many years of lead or supervisory experience do you have?
    • 1 to less than 2 years
    • 2 to less than 4 years
    • 4 to less than 5 years
    • 5 or more years
    • None
  6. * Are you a Certified Archivist?
    • Yes
    • No
  7. * How much experience do you have working with photograph collections?
    • None
    • 1-3 years
    • 3-5 years
    • 5-7 years
    • 7+ years
  8. Please briefly describe your experience processing and working with archival photo collections.

    (Open Ended Question)

  9. * How much experience do you have working on digital imaging projects?
    • None
    • 1-3 years
    • 3-5 years
    • 5-7 years
    • 7+ years
  10. Please briefly describe your digital imaging experience.

    (Open Ended Question)

  11. * Do you have any experience working with archival motion picture film?
    • Yes
    • No
  12. Please briefly describe your experience working with motion picture film.

    (Open Ended Question)

  13. * Do you have any experience creating EAD-tagged finding aids?
    • None
    • Created 1-2 EAD finding aids
    • Created 3-5 EAD finding aids
    • Created 5-10 EAD finding aids
    • Created more than 10 EAD finding aids
  14. * Do you have experience working with archival video in any format?
    • Yes
    • No
  15. * Do you have experience working with archival audio works, in any format?
    • Yes
    • No
  16. Please briefly describe any experience you have working with archival audio or video.

    (Open Ended Question)

  17. * Do you have any experience cataloging and creating records in Dublin Core?
    • No
    • Yes - used Dublin Core in a professional position
    • Yes - used Dublin Core in a classroom/theoretical setting
  18. Please briefly describe your experience using Dublin Core.

    (Open Ended Question)

  19. * Do you have coursework or certification in digital archives processing?
    • Yes
    • No

Optional & Required Documents

Required Documents
  1. Cover Letter
  2. Other Document
Optional Documents
  1. Resume